THE SPACE & THE SPACE BELOW — EVENT POLICIES & GUIDELINES

Operated by PBOW&J LLC (“The Vendor”)

Definition

“The rented Venue(s)” refers to the exact space(s) the Client has booked — The Space (upstairs), The Space Below (downstairs), or both — as listed in this agreement. These spaces are operated by PBOW&J LLC but treated as separate premises for licensing and permitting purposes.

BOOKING AND PAYMENTS

Retainer & Date Hold

To reserve your date, we require a signed agreement and a 50 percent retainer within 3 days of receiving your contract. The rented Venue(s) include setup and cleanup time.

Balance Due

The remaining balance is due 7 days before your event. If payment is not received, the reservation may be canceled.

Payment Methods

Payments may be made through HoneyBook or by cash/check (appointment required).

Credit Card on File

A valid credit card must remain on file for damages, excessive mess, overtime, or additional charges. By signing this agreement, the Client authorizes PBOW&J LLC to charge the card on file for unpaid amounts.

Non-Transferable Agreement

This agreement may not be transferred or assigned.

USING THE RENTED VENUE(S)

General Expectations

The rented Venue(s) must be returned to the condition they were in when your rental began. All décor, supplies, food, rentals, and personal items must be removed by the end of your rental time.

Stress-Free Cleanup Add-On

If you choose our Stress-Free Cleanup service, our staff will handle most cleanup tasks including sweeping, mopping, wiping surfaces, and basic reset. You remain responsible for removing all personal items, décor, outside rentals, leftover food and beverages, and any large spills or damages.
This service does not cover repairs or specialty cleaning.

Art Activities

Surface protection is required for all art activities. All art-related cleanup must occur in the kitchen sink only. No art cleanup is allowed in the bathroom sink.

Heat-Safe Silicone Mats

You may use our heat-safe silicone mats (located in the lower left kitchen cabinet) on any stable, flat surface for sternos or heated serveware. Sternos may not be placed directly on wood surfaces.

Decorations

Decorations may not be attached to any surface of the rented Venue(s) using tape, nails, glue, pushpins, staples, or adhesives.
No glitter or confetti is allowed (a $200 fee applies if found).
Decorations may not block entrances, exits, emergency signage, or walkways.

Door Access Code

You will receive a unique access code for entry.
The first use marks check-in and the last use marks check-out.
A 15-minute grace period applies before and after your rental time.
Using the code outside this window may result in overtime charges.

Trash & Boxes

Trash must be bagged, tied, contain no liquids, and be placed in the trash box downstairs.
All boxes must be flattened.
Clients who purchase the Stress-Free Cleanup service have reduced trash-handling responsibilities.

Camera Review

The Vendor may review interior camera footage in the event of damage, safety concerns, or incidents.

Excessive Mess

If excessive cleaning is required beyond normal use, additional charges may apply.

ALCOHOL AND ENTERTAINMENT

Bringing Alcohol

You may bring your own alcohol for private events.

Where Alcohol May Be Consumed

Alcohol may be consumed only inside the rented Venue(s) and on the outside patio.
Alcohol is not permitted in restrooms.

When a TIPS-Certified Bartender Is Required

A TIPS-certified bartender is required for any event where alcohol is being sold or served to the public, including when:

·       The event is open to the public

·       Tickets include alcohol

·       Guests must pay for drinks

TIPS-certified bartenders are available for hire through The Vendor.

General Alcohol Rules

·       No kegs

·       No shots

·       Alcohol service must end 30 minutes before your rental ends

·       Events with alcohol must remain under 50 guests

·       No alcohol may be consumed during cleanup

·       The Vendor does not handle, chill, or serve alcohol for self-serve events

Selling or Charging for Alcohol

Events selling drinks or charging admission may require a licensed server and a one-day permit. The Client must notify The Vendor at least 45 days in advance.

Amplified Sound & Live Entertainment

Any live music, amplified sound, or outside sound equipment brought into the rented Venue(s) requires prior written approval.
This does not apply to the built-in stereo system available for guest use.
Unauthorized amplified sound may be stopped or may require ending the event early.

SAFETY AND CONDUCT

Behavior and Expectations

The Client is responsible for maintaining a safe, respectful environment. Unsafe, illegal, destructive, or disruptive behavior may require part or all of the event to stop.

Prohibited Behaviors

·       Standing on furniture

·       Allowing minors to consume alcohol

·       Vandalism or intentional damage

·       Aggressive or dangerous behavior

·       Violating alcohol rules

·       Any unsafe conduct that threatens guests, vendors, or property

Dress Code

Appropriate attire is required. Guests must wear shoes at all times.

Client Responsibility

The Client is responsible for the conduct of all guests, vendors, and attendees.

VENDORS AND DELIVERIES

Vendor Access

All outside vendors and rental companies must arrive and depart within your booked hours.

Left Items

Items left behind may be discarded or may incur removal or storage fees.

POLICIES ABOUT CHANGES

Canceling Your Event

Cancel more than 30 days before your event: your retainer is refunded.
Cancel within 30 days: the retainer is non-refundable.

Postponements

Postponements require 30 days’ notice and must be moved to an available date.
A rescheduling fee may apply.
All services pause until a new date is confirmed and any updated payment timeline is met.

Emergencies / Force Majeure

If an unexpected event beyond anyone’s control prevents the event from happening, The Vendor will work with you to reschedule.

LIABILITY AND LEGAL

Liability

PBOW&J LLC is not responsible for injuries, damages, or issues caused by guests, vendors, or personal property.
PBOW&J LLC is not liable for indirect, incidental, or consequential damages.

Insurance

Event insurance is strongly recommended for your own protection.

Legal Fees

If legal action is required to enforce this agreement, the prevailing party may recover reasonable attorney fees.

ACKNOWLEDGMENT

By signing below, the Client acknowledges:

·       I have read and agree to these policies.

·       I understand that I am responsible for the behavior of all guests and vendors.

·       I understand these policies apply to the rented Venue(s) listed in my agreement.

Client Name:
Signature:
Date:

PBOW&J LLC Representative:
Signature:
Date: